{"id":9920,"date":"2019-01-08T10:00:45","date_gmt":"2019-01-08T15:00:45","guid":{"rendered":"https:\/\/womensministrytoolbox.com\/?p=9920"},"modified":"2020-08-25T16:41:57","modified_gmt":"2020-08-25T20:41:57","slug":"how-to-get-women-to-rsvp","status":"publish","type":"post","link":"https:\/\/womensministrytoolbox.com\/how-to-get-women-to-rsvp\/","title":{"rendered":"How to Get Women to RSVP"},"content":{"rendered":"

\"Do<\/p>\n

Do you struggle to get your women to RSVP to women\u2019s ministry events?<\/p>\n

You\u2019re not alone.<\/p>\n

It\u2019s not just your church.<\/p>\n

Women are notoriously lax about signing up for women\u2019s ministry events in advance.<\/strong><\/p>\n

So what\u2019s a women\u2019s ministry leader to do?<\/p>\n

There\u2019s got to be a better way<\/strong> to get our women to RSVP than cornering them in the church bathroom or accosting them in the hallway between church services.<\/p>\n

\u00a0A leader recently asked for RSVP ideas<\/strong> in our free Women\u2019s Ministry Toolbox Community Facebook Group<\/a>. Other leaders quickly chimed in with so many great ideas and suggestions that I just had to share them with you too!<\/p>\n

Before we talk about how we can better collect RSVP\u2019s we need to look at why women aren\u2019t signing up.<\/p>\n

Why women don\u2019t RSVP<\/h3>\n

1. Exploring other options<\/h4>\n

Some of your women are holding out to see what other options become available<\/strong>. They don\u2019t want to commit because they might miss out<\/strong> on something better that comes along.<\/p>\n

Rather than lamenting this issue, take it as a challenge to offer events and activities of excellence<\/strong>. Boring events, apathetic leaders, and rude team members will quickly move your event to the bottom of the list.<\/p>\n

2. It\u2019s unexpected<\/h4>\n

Your church culture may not encourage commitment<\/strong> and RSVPs. The church we currently attend has an insert in the worship bulletin that is utilized for attendance, prayer requests, and has a place to RSVP for upcoming church events and activities. All ministries use it, and it\u2019s become part of the church culture. It\u2019s expected, and the expectation is communicated through many different people and means. Talk with your church staff if this is an issue.<\/p>\n

3. Unsure of the RSVP process<\/h4>\n

As a society, we\u2019ve lost the art of the RSVP<\/strong>. Many are unsure how and when to respond. Do I contact them if I am coming or if I\u2019m not coming? How soon do I need to respond? Make your deadlines and process crystal clear.<\/p>\n

4. It\u2019s difficult<\/h4>\n

Perhaps your RSVP method requires too much work<\/strong>. We\u2019ve got to make it as easy as we possibly can, and that usually means employing several different methods<\/strong> of collecting RSVPs (I\u2019ll list some ideas below).<\/p>\n

We also need to ensure the RSVP method doesn\u2019t overburden anyone. Your church secretary may not want everyone to call her. Many of your women would rather text or email than risk calling and having to make small talk.<\/p>\n

5.\u00a0Don\u2019t think it matters<\/h4>\n

If your event has no fee, women usually don\u2019t think it matters if they RSVP or not. While we understand that copies must be made and an appropriate amount of food purchased, women aren\u2019t viewing their RSVP as a part of good stewardship<\/strong>. Sometimes we need to emphasize that we must have a headcount and need to explain why.<\/p>\n

6. There\u2019s limited access<\/h4>\n

You may require women to use an RSVP method they may not have access to, are unfamiliar with, or are uncomfortable using<\/strong>. Not everyone is on Facebook, not everyone texts, and not everyone may have internet access (though this is becoming less of a problem).<\/p>\n

We\u2019ve identified some issues, so let\u2019s talk about HOW you might collect RSVPs for a women\u2019s ministry event.<\/p>\n

Collecting RSVPs<\/h3>\n

There are many, many ways to do this and you don\u2019t need to employ every method,<\/strong> but you will need to use more than one. Consider asking on a survey about how your women prefer to RSVP or informally survey your women to find out what method(s) they prefer.<\/em><\/p>\n

Utilizing the same methods of sign-up for every women\u2019s ministry event will help increase your RSVPs.<\/strong><\/p>\n

Once you figure out what works well in your church, stick with it.<\/p>\n

1. Registration Tables<\/h4>\n

Stand at the welcome desk, set up a rolling cart, or park a folding table at the entrance(s) to your worship center. It\u2019s best to staff the registration table for at least three consecutive weeks<\/strong> as most women don\u2019t attend church every week. Clear signage, written directions, and trained staff are critical. Make a great first impression so women will want to come.<\/p>\n

2. Email Replies<\/h4>\n

Email your women with all the event details and simply ask them to reply to the email<\/strong> if they can attend. Just be certain the settings on the list allow the response to go directly to the person who is tracking the RSVPs. No sense in having the church secretary forward every email. Include a different email address for replies if needed.<\/p>\n

3. Online Forms and Websites<\/h4>\n

Your church may have a software program that allows you to collect RSVPs. Use it if your church members do. You can also use Google Forms and event sign-up websites such as Evite<\/a> and Sign-Up Genius<\/a>. Be sure to check the pricing<\/strong>; some are free for events that have no cost, others can be pricey.<\/p>\n

4. Text<\/h4>\n

Your church may have the capability for you to text reminders and sign-up links<\/strong> to your women. Talk with the church staff if you don\u2019t have this option to determine if that might be something they would pursue. You could also add a budget line for the expense. Check out Flocknote<\/a> as one option.<\/p>\n

5. Publicity Blitz<\/h4>\n

Most of your women will need multiple reminders<\/strong>. Most are just busy and honestly forget to make their RSVP a priority. Utilize every method possible \u2013 email list, announcements from the pulpit, church website, Facebook page\/group, bathroom stalls<\/a>, newsletters, Sunday bulletins, social media, etc. Check out 13 Ways to Publicize Events Inside Your Church<\/a> and 13 More Ways to Publicize Events Inside Your Church.<\/a><\/p>\n

6. Phone Trees<\/h4>\n

Phone trees work best in smaller churches<\/strong> and do require a time commitment. Be sure to prepare a script<\/strong> for those making the phone calls to ensure the details are being communicated correctly and arm them with a couple of things they can say if they encounter someone who loves to talk or needs a follow-up phone call.<\/p>\n

7. Involve Your Women in the Event<\/h4>\n

I heard recently that for every volunteer four people will attend.<\/strong> While those stats might not be as high in your church, it is true that women who are serving at the event will invite their friends to come.<\/strong><\/p>\n

Enlist women outside of your women\u2019s ministry team to serve<\/strong> as greeters, table hostesses, set-up, clean-up, kitchen help, etc. Most women are willing to help; they just need to be asked! As they get excited about the event, they will share their excitement and the event details with others.<\/p>\n

Another thing to consider\u2026<\/p>\n

RSVP\u2019s and Guests<\/h4>\n

We must also take care that our sign up process allows for guests to attend.<\/strong> If the event is being publicized in the community, your RSVP process must be easy for non-church members\/attendees to complete. Remove any barriers such as requiring creating an account with a username and password.<\/p>\n

Consider, too, a place for regular church attendees to check a spot for a guest (without requiring a name). Women may need time to issue an invitation or may need to make multiple invites before finding a friend that is available to attend.<\/p>\n

Tips to Encourage RSVPs<\/h3>\n

1. Have an early-bird discount<\/strong>. Usually, a $5-$10 discount is enough incentive for most events, $25 for retreats. Consider offering early-bird pricing for the first two weeks (4 weeks for retreat sign-ups that are taken months in advance).<\/p>\n

2. Increase pricing<\/strong> as the event draws closer.<\/p>\n

3. Create VIP seating<\/strong> for an event for the first 5 (or so) women to sign-up. One women\u2019s ministry team set up a couch and love seat area for their VIPs with blankets, slippers, and goodies to munch on (chocolate, popcorn, etc.).<\/p>\n

4. Have a hard cut-off date<\/strong> for registrations. I struggle with this one as I never want to turn anyone away, but if they miss out, they aren\u2019t likely to forget to RSVP. You could hold 1-2 extra spots for last-minute or at the door arrivals and then make it clear that they were fortunate that the team planned for 1-2 women that might forget to RSVP.<\/p>\n

In an ideal world, we wouldn\u2019t have to go through all this trouble to get women to sign up for women\u2019s ministry events.<\/strong><\/p>\n

And even if we do \u201call the things\u201d we still might have an event with poor attendance.<\/em><\/strong><\/p>\n

If that’s the case, your team needs to uncover the reason behind poor attendance. Completing a\u00a0Post Event Evaluation Form<\/a> after the event is a good place to start.<\/p>\n

You\u2019ll also find attendance-related information in these posts:<\/strong><\/p>\n

Why Women Aren\u2019t Coming to Your Women\u2019s Ministry Events<\/a>
\nHow to Get Women to Show Up<\/a>
\nTips to Increase Your Women\u2019s Bible Study Attendance<\/a>
\nHow to Know if It\u2019s Time to Let Go of a Women\u2019s Ministry Tradition<\/a>
\nShould You Charge for a Women\u2019s Ministry Event?<\/a>
\nShould you cancel?<\/a>
\n10 Dangers of a Summer Women\u2019s Ministry Sabbatical<\/a>
\nDon\u2019t Get Caught Up in the Numbers<\/a>
\nLeaving the Door Open<\/a>
\nHow to Create a More Welcoming Women\u2019s Ministry<\/a><\/p>\n

One year ago:<\/strong> Episode 4 \u2013 Gather and Glean: Agendas<\/a>
\nTwo years ago:<\/strong> Are you craving connection?<\/a>
\nThree years ago:<\/strong> Vision Casting for Your Women’s Ministry – Part 2<\/a>
\nFour years ago:<\/strong> Hosting Fellowships with a Purpose<\/a>
\nFive years ago:<\/strong> Valentine Icebreaker Questions (Free Printable)<\/a><\/p>\n

\"\"<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"

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