{"id":5192,"date":"2015-10-31T10:00:24","date_gmt":"2015-10-31T14:00:24","guid":{"rendered":"https:\/\/womensministrytoolbox.com\/?p=5192"},"modified":"2020-08-26T09:51:35","modified_gmt":"2020-08-26T13:51:35","slug":"retreat-planning-timeline","status":"publish","type":"post","link":"https:\/\/womensministrytoolbox.com\/retreat-planning-timeline\/","title":{"rendered":"Day 31 &#8211; Retreat Planning Timeline"},"content":{"rendered":"<p><a href=\"https:\/\/womensministrytoolbox.com\/wp-content\/uploads\/2015\/10\/Retreat-Planning-Timeline.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-5194\" src=\"https:\/\/womensministrytoolbox.com\/wp-content\/uploads\/2015\/10\/Retreat-Planning-Timeline.png\" alt=\"Retreat Planning Timeline\" width=\"600\" height=\"675\" srcset=\"https:\/\/womensministrytoolbox.com\/wp-content\/uploads\/2015\/10\/Retreat-Planning-Timeline.png 600w, https:\/\/womensministrytoolbox.com\/wp-content\/uploads\/2015\/10\/Retreat-Planning-Timeline-267x300.png 267w, https:\/\/womensministrytoolbox.com\/wp-content\/uploads\/2015\/10\/Retreat-Planning-Timeline-300x338.png 300w\" sizes=\"(max-width: 600px) 100vw, 600px\" \/><\/a><\/p>\n<p>I thought the perfect way to end our 31 Days of Retreat Planning would be to give you a <strong>Retreat Planning Timeline<\/strong>.<\/p>\n<p>We&#8217;ve worked through a pile of details and it can be helpful to organize the pieces all in one place.<!--more--><\/p>\n<p>I hope this series has been helpful to you and your team. If <em>there\u2019s something I haven\u2019t addressed or need to make clearer, please comment or email me (Cyndee AT womensministrytoolbox DOT com).<\/em> I don\u2019t want to leave you with questions! Thanks!<\/p>\n<p>Okay, so the best way I can think to do this is to work backwards.<\/p>\n<p>You\u2019ve got to <strong>start with the date you have to confirm your lodging numbers<\/strong>.<\/p>\n<p>You\u2019ll need to adjust the dates according to the contracts you have signed and direction from your Pastoral staff.<\/p>\n<p><a href=\"https:\/\/womensministrytoolbox.com\/everything-need-know-planning-retreat\/\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-6569\" src=\"https:\/\/womensministrytoolbox.com\/wp-content\/uploads\/2015\/10\/ad-bar-everything-you-need-to-know.png\" alt=\"ad-bar-everything-you-need-to-know\" width=\"600\" height=\"130\" srcset=\"https:\/\/womensministrytoolbox.com\/wp-content\/uploads\/2015\/10\/ad-bar-everything-you-need-to-know.png 600w, https:\/\/womensministrytoolbox.com\/wp-content\/uploads\/2015\/10\/ad-bar-everything-you-need-to-know-300x65.png 300w\" sizes=\"(max-width: 600px) 100vw, 600px\" \/><\/a><\/p>\n<p><strong>Retreat Planning Timeline<\/strong><\/p>\n<p><strong>One week prior to retreat date<\/strong><\/p>\n<ul>\n<li>Hold a \u201cwork meeting\u201d to put together <a href=\"https:\/\/womensministrytoolbox.com\/retreat-program\/\" target=\"_blank\" rel=\"noopener noreferrer\">programs<\/a>, <a href=\"https:\/\/womensministrytoolbox.com\/name-tag-tips\/\" target=\"_blank\" rel=\"noopener noreferrer\">name tags<\/a>, <a href=\"https:\/\/womensministrytoolbox.com\/retreat-goodie-bags-and-gifts\/\" target=\"_blank\" rel=\"noopener noreferrer\">goodie bags<\/a>, pray, and anything else that needs to be done<\/li>\n<li>Send reminder letter or note including driving directions to your attendees<\/li>\n<\/ul>\n<p><strong>Two weeks<\/strong> <strong>prior to retreat date<\/strong><\/p>\n<ul>\n<li>Train <a href=\"https:\/\/womensministrytoolbox.com\/discussion-group-leaders-for-your-retreat\/\" target=\"_blank\" rel=\"noopener noreferrer\">discussion group leaders<\/a><\/li>\n<li>Touch base with your <a href=\"https:\/\/womensministrytoolbox.com\/how-to-find-a-speaker\/\" target=\"_blank\" rel=\"noopener noreferrer\">speaker<\/a><\/li>\n<\/ul>\n<p><strong>Three weeks<\/strong> <strong>prior to retreat date<\/strong><\/p>\n<ul>\n<li>Submit final numbers to hotel\/retreat center<\/li>\n<li>Send out<a href=\"https:\/\/womensministrytoolbox.com\/letter-to-retreat-participants\/\" target=\"_blank\" rel=\"noopener noreferrer\"> letter to retreat participants<\/a><\/li>\n<li>Set <a href=\"https:\/\/womensministrytoolbox.com\/retreat-discussion-groups\/\" target=\"_blank\" rel=\"noopener noreferrer\">discussion group members<\/a><\/li>\n<\/ul>\n<p><strong>Four weeks<\/strong> <strong>prior to retreat date<\/strong><\/p>\n<ul>\n<li><a href=\"https:\/\/womensministrytoolbox.com\/retreat-registration-tips\/\" target=\"_blank\" rel=\"noopener noreferrer\">Registration <\/a>deadline<\/li>\n<li>Collect any monies that have not been turned in<\/li>\n<li>Finalize menus<\/li>\n<li>Recruit <a href=\"https:\/\/womensministrytoolbox.com\/discussion-group-leaders-for-your-retreat\/\" target=\"_blank\" rel=\"noopener noreferrer\">discussion group leaders<\/a><\/li>\n<li>Distribute <a href=\"https:\/\/womensministrytoolbox.com\/5-ways-to-pray-for-your-retreat-free-printable\/\" target=\"_blank\" rel=\"noopener noreferrer\">retreat prayer calendars<\/a><\/li>\n<li>Hold <a href=\"https:\/\/womensministrytoolbox.com\/retreat-planning-team\/\" target=\"_blank\" rel=\"noopener noreferrer\">retreat planning team <\/a>meeting<\/li>\n<li>Touch base with your <a href=\"https:\/\/womensministrytoolbox.com\/how-to-find-a-speaker\/\" target=\"_blank\" rel=\"noopener noreferrer\">speaker<\/a> and share your registration numbers with her<\/li>\n<\/ul>\n<p><strong>2 months<\/strong> <strong>prior to the retreat<\/strong><\/p>\n<ul>\n<li>Set up registration tables for 3 consecutive weeks at church<\/li>\n<li>Hold <a href=\"https:\/\/womensministrytoolbox.com\/retreat-planning-team\/\" target=\"_blank\" rel=\"noopener noreferrer\">retreat planning team<\/a> meeting<\/li>\n<li>Continue publicity<\/li>\n<\/ul>\n<p><strong>3 months<\/strong> <strong>prior to the retreat<\/strong><\/p>\n<ul>\n<li>Online and paper <a href=\"https:\/\/womensministrytoolbox.com\/retreat-registration-tips\/\" target=\"_blank\" rel=\"noopener noreferrer\">registration<\/a> begins<\/li>\n<li>Collect initial deposits<\/li>\n<li>Hold <a href=\"https:\/\/womensministrytoolbox.com\/retreat-planning-team\/\" target=\"_blank\" rel=\"noopener noreferrer\">retreat planning team<\/a> meeting<\/li>\n<li>Continue publicity<\/li>\n<li>Check in with your <a href=\"https:\/\/womensministrytoolbox.com\/how-to-find-a-speaker\/\" target=\"_blank\" rel=\"noopener noreferrer\">speaker<\/a><\/li>\n<\/ul>\n<p><strong>4 months<\/strong> <strong>prior to the retreat<\/strong><\/p>\n<ul>\n<li>Launch initial publicity \u2013 announce location, date, cost, and when registration will begin<\/li>\n<li>Set the <a href=\"https:\/\/womensministrytoolbox.com\/retreat-schedule\/\" target=\"_blank\" rel=\"noopener noreferrer\">schedule for the retreat<\/a><\/li>\n<li>Hold <a href=\"https:\/\/womensministrytoolbox.com\/retreat-planning-team\/\" target=\"_blank\" rel=\"noopener noreferrer\">retreat planning team<\/a> meeting<\/li>\n<\/ul>\n<p><strong>5 months<\/strong> <strong>prior to the retreat<\/strong><\/p>\n<ul>\n<li>Hold first <a href=\"https:\/\/womensministrytoolbox.com\/retreat-planning-team\/\" target=\"_blank\" rel=\"noopener noreferrer\">retreat planning team<\/a> meeting<\/li>\n<li>Pass along prayer requests from your <a href=\"https:\/\/womensministrytoolbox.com\/how-to-find-a-speaker\/\" target=\"_blank\" rel=\"noopener noreferrer\">speaker<\/a><\/li>\n<\/ul>\n<p><strong>6 months<\/strong> <strong>prior to the retreat<\/strong><\/p>\n<ul>\n<li>Announce and advertise the date for your first <a href=\"https:\/\/womensministrytoolbox.com\/retreat-planning-team\/\" target=\"_blank\" rel=\"noopener noreferrer\">retreat planning team<\/a> meeting<\/li>\n<\/ul>\n<p><strong>8 months to 1 year prior to retreat<\/strong><\/p>\n<p><em>Keep in mind these decisions will likely take 1-2 months to determine, if not more. There will be a lot of research involved. Don&#8217;t go it alone! Enlist your women&#8217;s ministry team to help with the research and decision making.\u00a0<\/em><\/p>\n<ul>\n<li>Select and reserve <a href=\"https:\/\/womensministrytoolbox.com\/where-should-you-go-for-your-womens-ministry-retreat\/\" target=\"_blank\" rel=\"noopener noreferrer\">retreat location <\/a>and <a href=\"https:\/\/womensministrytoolbox.com\/when-should-have-womens-ministry-retreat\/\" target=\"_blank\" rel=\"noopener noreferrer\">retreat date<\/a><\/li>\n<li>Prayerfully select <a href=\"https:\/\/womensministrytoolbox.com\/day-5-how-to-pick-a-retreat-theme\/\" target=\"_blank\" rel=\"noopener noreferrer\">retreat theme<\/a><\/li>\n<li>Prayerfully select<a href=\"https:\/\/womensministrytoolbox.com\/how-to-find-a-speaker\/\" target=\"_blank\" rel=\"noopener noreferrer\"> speaker<\/a> and\/or <a href=\"https:\/\/womensministrytoolbox.com\/different-types-of-retreats\/\" target=\"_blank\" rel=\"noopener noreferrer\">format for the retreat<\/a><\/li>\n<\/ul>\n<p>All that being said \u2013 <strong>God is bigger than any timeline<\/strong> I can put together. I have shared previously that we were not supposed to have a retreat this year. But God impressed upon the hearts of our women\u2019s ministry co-leaders that we were going to go on retreat in spite of their plans. The entire planning process was condensed to 4 months from start to finish.<\/p>\n<p>If God says \u201cGo!\u201d then go!<\/p>\n<p><em><strong>Sweet sisters: May God bless and direct your retreat plans. May He send all the help you need to carry out each part and piece. May He forever change the lives of your women that attend. Above all, may He be glorified.<\/strong><\/em><\/p>\n<p><a href=\"https:\/\/womensministrytoolbox.com\/everything-need-know-planning-retreat\/\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-6569\" src=\"https:\/\/womensministrytoolbox.com\/wp-content\/uploads\/2015\/10\/ad-bar-everything-you-need-to-know.png\" alt=\"ad-bar-everything-you-need-to-know\" width=\"600\" height=\"130\" srcset=\"https:\/\/womensministrytoolbox.com\/wp-content\/uploads\/2015\/10\/ad-bar-everything-you-need-to-know.png 600w, https:\/\/womensministrytoolbox.com\/wp-content\/uploads\/2015\/10\/ad-bar-everything-you-need-to-know-300x65.png 300w\" sizes=\"(max-width: 600px) 100vw, 600px\" \/><\/a><\/p>\n<p>&nbsp;<\/p>\n<p><a href=\"https:\/\/view.flodesk.com\/pages\/5f243fdad78ced0026f8345d\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-3636 size-full\" src=\"https:\/\/womensministrytoolbox.com\/wp-content\/uploads\/2015\/03\/Subscribe-button.png\" alt=\"Subscribe button\" width=\"600\" height=\"83\" srcset=\"https:\/\/womensministrytoolbox.com\/wp-content\/uploads\/2015\/03\/Subscribe-button.png 600w, https:\/\/womensministrytoolbox.com\/wp-content\/uploads\/2015\/03\/Subscribe-button-300x42.png 300w\" sizes=\"(max-width: 600px) 100vw, 600px\" \/><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>I thought the perfect way to end our 31 Days of Retreat Planning would be to give you a Retreat Planning Timeline. We&#8217;ve worked through a pile of details and it can be helpful to organize the pieces all in one place.<\/p>\n","protected":false},"author":1,"featured_media":5194,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_uag_custom_page_level_css":"","advgb_blocks_editor_width":"","advgb_blocks_columns_visual_guide":"","_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[590],"tags":[255,85,257,289,151,256],"class_list":["post-5192","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-conferences-retreats","tag-planning-a-retreat","tag-retreat","tag-retreat-planning","tag-retreat-timeline","tag-retreats-2","tag-womens-ministry-retreat"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Day 31 - Retreat Planning Timeline - Women&#039;s Ministry Toolbox<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/womensministrytoolbox.com\/retreat-planning-timeline\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Day 31 - Retreat Planning Timeline - Women&#039;s Ministry Toolbox\" \/>\n<meta property=\"og:description\" content=\"I thought the perfect way to end our 31 Days of Retreat Planning would be to give you a Retreat Planning Timeline. 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